Candidates have at least 2 records in the system, a Candidate Record, and an Contact Record. When a candidate is entered on the Run For Office page only the Contact record is created, unless an Contact Record can be found. If the Contact Record is found, it will be updated with current information (address, phone, etc). The Candidate Record is created manually from the CiviCRM | Add Records menu at the top of the page.
Characteristics for the race can be found in the Campaign Overview section. Results are entered in the Campaign Results section. In order for an elected candidate to appear in searches for elected officials, the start and end dates of the term of office must be entered.
Before you add the Candidate record, you need to collect the following information about the Campaign for that person:
Campaign Status – Planning, Declared
Year – yyyy
Partisan Office – Yes,No
Party Label – Libertarian, Independent
Candidate Type – Choice, Informational, Challenge
Office Level – Federal, Statewide, State Legislature, County, Local
Primary – Yes, No
Petition – Yes, No
Incumbent – Yes, No
On General Election Ballot – Yes, No
Candidates In Race
Former Candidate – Yes, No
Election Date – mm/dd/yy
Use the Search Article to find and edit people, candidates, and affiliates.
Activities and Notes for the campaign can be found by Saving or Canceling the Edit session, or by clicking View from the Search results. Then select the appropriate tab.
See also the Volunteers article.
You can find new candidates with Advanced Search by using Contact Type = Candidate Organization and Custom > Campaign Overview > Year.
There’s more help here, but you’ll need the password from the Dashboard.